Data retention
Effective / published version: 2026-10-04
Retention must be agreed with the school before real child data is used. The public demonstration is temporary and contains fictional data only.
School records
The school specifies how long child identity, assessments, observations, reports, staff activity and change history are needed. Retention should reflect the educational purpose and applicable duties. Removing or editing a note does not automatically erase historical versions, downloaded reports or backup copies.
Demo records
Fictional demonstration records are regularly reset. Visitors must not use the demo as an archive or enter real child or contact details. Security/request metadata can have a separate operational retention period.
Export and removal
Individual term PDFs are available in the current demo. Complete school export, media archives, backup deletion and end-of-contract removal arrangements require a separately agreed and tested process. No automatic deletion deadline or full export guarantee is made here. Requests for school records go through the designated school contact; LearnSys assists within its agreed role.