Students
- Student and guardian records; search by name, email or phone
- Transfers and make-up lesson records
Management system for tutoring and education centres
LearnSys Tutor Centre Cloud
Formerly ECMS (Educational Centre Management System)
Students, enrolment and renewals, timetables, fees and receipts, attendance and make-up lessons in one cloud system that staff at every branch can sign in to from a browser.
What does it do?
It runs a tutoring centre’s daily admin: student and guardian records, enrolment and renewals, timetables and rooms, attendance and make-up lessons, fees and receipts, revenue and enrolment reports, across one or more branches.
Features
Classes, timetables and rooms
- Enrolment and renewals; class capacity checks
- Timetables and room allocation; room and instructor clash checks
Attendance
- Take attendance for a whole class
- Attendance and excused absence records
Fees and receipts
- Fee invoices and receipts
- Partial payment records
Notices
- Email notifications with editable text
Reports
- Revenue and enrolment charts
Branches and users
- Multiple branches and staff accounts
- Role-based permissions
Who it’s for
Tutoring centres, language schools, music and dance centres, sports schools, homework centres, training providers and playgroups.
From ECMS to LearnSys
ECMS (Educational Centre Management System) was built by IGEARS TECHNOLOGY LIMITED for Hong Kong tutoring and education centres to run students, classes, fees and attendance. LearnSys Tutor Centre Cloud grew out of ECMS. It is part of iGears’ LearnSys education range and is delivered as a cloud service.
Pricing
| Plan | Active students | Monthly price per branch |
|---|---|---|
| Starter | Up to 100 | HK$480 |
| Standard | 101–300 | HK$780 |
| Plus | 301–1,000 | HK$1,280 |
| Group | Over 1,000 students, or 5+ branches | Quote |
- Every plan includes every feature.
- Priced per branch.
- An active student is a student enrolled in at least one class in that calendar month.
- Yearly billing: 12 months for the price of 10.
- 14-day free trial, with all features.
- Standard setup and import from our Excel template are free. Moving data from another system is quoted separately.
- Prices in HKD, from October 2026.
Getting started
- Start the free trial
- Import students and classes from the Excel template
- Set up branches, rooms and fees
- Go live
Tutoring centre system FAQ
What does a tutoring centre management system do?
It runs a tutoring centre’s daily admin: student and guardian records, enrolment and renewals, timetables and rooms, attendance and make-up lessons, fees and receipts, revenue and enrolment reports, across one or more branches.
How is ECMS related to LearnSys Tutor Centre Cloud?
LearnSys Tutor Centre Cloud grew out of ECMS (Educational Centre Management System), developed by iGears. It is now part of the LearnSys education range.
How is it priced?
Pricing is based on each branch’s active students each month: up to 100 students costs HK$480, 101–300 costs HK$780 and 301–1,000 costs HK$1,280. Over 1,000 students, or five or more branches, requires a quote. Every plan includes every feature. Yearly billing gives 12 months for the price of 10.
Is there a free trial?
Yes. The 14-day free trial includes every feature.
Can it handle several branches?
Yes. The system supports multiple branches, with monthly pricing per branch.
Can it take attendance and track make-up lessons?
Yes. Staff can take attendance for a whole class and record attendance, excused absences and make-up lessons.
Can we import students from Excel?
Yes. We provide an Excel template and standard import is free. Moving data from another system is quoted separately.
Does a tutoring centre need to register with the EDB?
Under the Education Ordinance, an organisation providing educational courses to 20 or more people in any one day, or eight or more people at any one time, is a school and must register with the Education Bureau. Tutoring centres generally fall within private schools offering non-formal curriculum. Check the latest requirements with the EDB before opening.
What does it cost to open a tutoring centre?
Budget for rent, fitting out, staffing, deposits, systems, marketing and working capital. The guide explains how to plan these cost areas before opening.
How does LearnSys Tutor Centre Cloud handle privacy?
Please read Tutor Centre Cloud’s privacy policy, terms of use, AI usage policy and data deletion guidance.