BetterKin by LearnSys · Staff guide

Admissions

Office staff configure an intake and bilingual form, then handle interviews, offers and registration. The public demo uses fixed fictional applications and accepts no real family information, uploads or fees.

Before opening applications

  1. Configure year, PN/K1/K2/K3, bilingual instructions and opening/closing dates.
  2. Add questions, required fields, interview criteria, offer reply and retention period. The first application freezes the version; create another intake for changed rules.
  3. Review the privacy notice and consent wording and name responsible staff. Do not request Hong Kong identity card or birth certificate numbers.

Handle applications

  1. Search and filter applications, add necessary notes and arrange interviews and assigned teacher reviews.
  2. Interview reviewers see only their authorised information, without complete office records or receipts.
  3. Verify the child, guardian and class before offering a place. Registration creates child and guardian links without automatically enabling login or external messages.
  4. Export authorised applications to Excel. Private lookup keys and attachments are excluded.

Configured school deployments accept up to three PDF/PNG/JPEG receipts of 2 MB each for authorised admissions staff only. Handle unsuccessful applications under school retention policy and review any deletion hold before removal.

Use fictional information in the public demo. Uploads, external AI and outbound messages are disabled. School use requires agreed privacy, access and retention arrangements.