BetterKin by LearnSys · Staff guide

Data export and removal

An authorised manager verifies the requester, scope and school retention arrangements. Complete export and deletion are not available through ordinary public-demo access.

Export records

Request a private ZIP for a child or the school containing complete records, readable Excel, a bilingual PDF inventory and retained authorised files. Passwords, keys and login credentials are excluded.

The PDF is an inventory and does not generate new assessment reports. Existing individual reports can be included in scope; mixed-child batch ZIPs are excluded from a single-child export. Encryption keys are not included. Long Excel content refers to the complete record rather than silently truncating it.

Approved removal

Removal follows second-manager approval, a delay, privacy locks and operation history. Relevant child records are removed and core identity anonymised. Required financial or other retention is handled under applicable school policy.

A batch report containing a removed child may need to be deleted in full and regenerated. Removing a portfolio link is not file removal. Confirm whole-school closure, backup handling and agreed time limits separately, and verify the result before closing the request.

Use fictional information in the public demo. Uploads, external AI and outbound messages are disabled. School use requires agreed privacy, access and retention arrangements.